Legal Assistant - Transactional Real Estate
Location: San Diego, CA (On-Site)
Employment Type: Full-Time
Hours: Monday-Friday, 8:00 AM - 4:30 PM (7.5-hour workday)
Salary: $85,000-$95,000 annually
(Actual salary will depend on experience, skills, and qualifications)
Benefits: Paid Medical, Dental, and Vision Insurance | 401(k) Plan
About the Role
A leading San Diego law firm is seeking an experienced and highly organized Legal Assistant to support a senior real estate partner in a fast-paced, high-volume transactional practice. This role involves handling a wide range of commercial real estate matters, including joint ventures, financing, leasing, and related transactions.
The ideal candidate will be detail-oriented, proactive, and able to manage competing priorities efficiently. You'll work in a collaborative, client-focused environment that values professionalism, teamwork, and excellence.
Key Responsibilities
- Provide dedicated 1:1 administrative and transactional support to a senior real estate partner.
- Manage attorney time entries and billing processes using 3E Elite.
- Handle scheduling, document organization, and correspondence.
- Utilize commercial real estate forms and resources (AIA, AIR, CAR).
- Prepare and submit conflict checks, open new matters, and draft engagement agreements and conflict waiver letters.
- Organize closing deliverables and prepare comprehensive closing binders for real estate and corporate transactions.
- Order lien, UCC, and litigation searches for due diligence.
- Draft, redline, review, and revise transactional documents (leases, purchase and sale agreements).
- Manage entity formations and compliance for corporations, LLCs, and partnerships, including filings, EIN applications, annual reports, and franchise tax filings.
- Coordinate with state agencies and service companies to obtain Certificates of Formation and Good Standing.
Required Qualifications
- Minimum 5 years of experience as a transactional legal assistant in real estate.
- Strong administrative skills with proficiency in MS Word, Excel, and Outlook.
- Experience supporting real estate development, acquisitions, and transactional matters.
- Exceptional word processing and proofreading skills.
- Excellent written and verbal communication skills.
- Highly organized with strong attention to detail.
- Ability to thrive in a fast-paced, collaborative environment.
- Tech-savvy and familiar with AIA, AIR, and CAR systems.
Top 3 Must-Haves
- 5+ years of transactional real estate experience - ready to hit the ground running.
- Positive attitude and detail-oriented mindset.
- Proficiency with AIA, AIR, and CAR systems.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.